Microsoft Outlook Views

The two main views I'm going to cover today are the Outlook Bar and the Folder List.

• Outlook Bar: The column on the left side of the Outlook window that includes groups such as Outlook Shortcuts or My Shortcuts, and the shortcuts within each group. Click a group to show the shortcuts contained within it. Click a shortcut to quickly access that particular component of Outlook.

• By default, Outlook displays folders under the Outlook Bar for each of the following item types: Inbox, Calendar, Contacts, Tasks, and Notes. It also provides the following folders: Drafts (stores unfinished emails you are working on), Sent Items (copies of emails you sent to other people), Deleted Items (stores temporarily deleted items until you permanently delete them. The Deleted Items folder is NOT a storage folder.

• In Microsoft Outlook, you store information in folders, the same way you store documents in Windows Explorer or even a file cabinet. You use a variety of folders based on the type of Outlook item you're working with and the type of email account you have. The Folder List is the most complete list of all the components and information held within Outlook.

• The Folder List is not displayed by default. To make the Folder List appear, perform the following steps: In Outlook, click on the View Menu at the top of the screen. Click on Folder List in the menu. If "Folder List" does not immediately appear as an option, single click the double down arros at the bottom of the menu list to see the full menu.