Most people don't think of it until they learn it the hard way. They have not backed up their Outlook data! Fortunately, this task is relatively easy and can be done on a regular basis.
I have a great go-to website for teaching Outlook back up step by step, and making it pretty painless.
The data you want to back up includes everything from your Deleted Items folder to your Sent Items folder, and everything inbetween. The folders are kept alphabetically. This will include any folders that you create to make your mail more organized, and used for filing purposes.
Note that the Deleted Items folder is not recommended as a filing folder or a holding folder. These items are "trash" and this folder should be emptied regularly.
My favourite links for Outlook back ups are as follows:
Outlook Back Up and Restore
Back Up Your Outlook Account Settings
Outlook Files and Settings Guide
You can even recover items you've deleted if you're using Outlook Personal Folders:
Recover Deleted Items
So you see there are many options for ensuring that your important Outlook data is kept up to date and always available, even if you have a hard drive crash.
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