Microsoft Outlook Calendar: Meeting Forward Notifications

Today I'm blogging about the Microsoft Outlook Calendar. I covered it briefly here:

http://kathleenorlandoutlookmvp.blogspot.ca/2012/05/welcome-to-microsoft-outlook.html

But it was a very simplified overview. I think it's time now to cover a bit more of an in depth look at one of the calendar functions in Microsoft Outlook.

I recommend that you use at least Microsoft Office 2007, patched to SP3. SP3 provided many enhancements to the Outlook Calendar. This blog is going to cover the Calendar specifically for Outlook 2007 SP3 or later.

If you use an older version of Outlook, please refer to:

Outlook Meeting Requests Do's and Don'ts

First, this blog is for Exchange users. If you have an Exchange mailbox you are likely at a school, university, or in the workplace. If you connect to Microsoft Exchange 2007 or later with Microsoft Outlook 2007 SP3 or later, you've been introduced to Meeting Forward Notifications.

If you are not aware of them, what happens is that when some meetings are very important, important enough for the meeting notice to be forwarded to additional participants, if you are the person who originated the meeting you are then notified each time the meeting is forwarded to someone new who wasn't originally invited as an attendee. So basically, you send an important meeting request to Users A, B, and C. If one of them decides that Users D and E need to attend and they forward the meeting request to them, you are notified.

This is of course subject to Exchange settings. Meeting Forward Notifications to remote users not on your Exchange server may be disabled, as it might be to people outside your organisation.

NOTE: Delegates do not receive Meeting Forward Notifications.